Apostille Process

Apostille Process

  • Some governments and agencies may require diplomas and/or transcripts to be certified with an apostille for legal use in a foreign country.  The Student Records and Registrar Services Office assists students with this process by notarizing these documents and sending them off to the county, state, and federal offices.
  • The apostille process can take 3-4 weeks due to the notary requirements, shipping times, and multiple steps involved. Please plan accordingly to avoid delays.
  • To ensure a smooth process, please review the checklist below carefully and submit all required materials together to our office — except for the FedEx Express pre-paid shipping labels, which we will request later via email, as they may expire before they are needed.

Important Notes:

  • Do not send your original diploma or transcripts; these cannot be authenticated or returned.
  • ºÚÁÏÊÓƵ is not responsible for the apostille request after it is notarized by our campus and leaves our office. 
  • All fees must be paid by check or money order in U.S. dollars.
  • If you have any questions, please email us at degree@binghamton.edu. 

Apostille Checklist

  1. Complete a diploma and/or transcript request form, depending on your request:
    1. Diploma replacement form (with $15 USD fee made payable to ºÚÁÏÊÓƵ)
    2. Transcript request form (no fee)
  2. Provide a signed cover letter including:
    • Your full name, date of birth, address, telephone number, and email address.
    • The country where you will use the document.

Broome County Clerk Requirements

  1. Fee: $3 USD per document (check/money order payable to Broome County Clerk).
  2. Once all materials are received, our office will email you to request a FedEx Express (no FedEx Ground) pre-paid shipping label addressed as follows:

From:
ºÚÁÏÊÓƵ
Student Records and Registrar Services, AM 112
4400 Vestal Parkway East
Binghamton, NY 13902

To:
Attn: Authentications
Broome County Clerk
60 Hawley Street, 3rd floor
Binghamton, NY 13902-2062

New York Department of State Requirements

  1. Complete the found on the New York State Department website.
  2. Fee: $10 USD per document (check/money order payable to N.Y.S. Department of State).
  3. Once the Broome County Clerk returns the documents to us, we will email you to request another FedEx Express (no FedEx Ground) pre-paid shipping label addressed as follows:

From:
ºÚÁÏÊÓƵ
Student Records and Registrar Services, AM 112
4400 Vestal Parkway East
Binghamton, NY 13902

To:
Apostille and Authentication Unit
One Commerce Plaza
99 Washington Avenue, 6th Floor
Albany, NY 12231

  • If your documents do not require authentication by the U.S. Department of State, please also provide a FedEx Express pre-paid shipping label with your mailing address to return the completed documents directly to you. 
  • If your documents do require authentication by the U.S. Department of State, please also provide a FedEx Express pre-paid shipping label with the following addresses:

From:
Apostille and Authentication Unit
One Commerce Plaza
99 Washington Avenue, 6th Floor
Albany, NY 12231

To:
Office of Authentications
600 19th St. NW
Washington, DC 20006

U.S. Department of State Requirements

  1. Complete the  on the U.S. Department of State website.
  2. Fee: $20 USD per document (check/money order payable to U.S. Department of State).
  3. You will be contacted via email to provide a FedEx Express (no FedEx Ground) pre-paid shipping label addressed as follows:

From:
ºÚÁÏÊÓƵ
Student Records and Registrar Services, AM 112
4400 Vestal Parkway East
Binghamton, NY 13902

To:
Office of Authentications
600 19th St. NW
Washington, DC 20006

   4.  Follow the return shipping instructions in Section 2 of the federal form to ensure  your documents are mailed back to you correctly.

Please Note:

  • The mailing/shipping address for Student Records and Registrar Services Office is as follows:

For US Mail:
Student Records and Registrar Services
Admissions Center Room 112
PO Box 6000
Binghamton, NY 13902

For FedEx:
ºÚÁÏÊÓƵ
Student Records and Registrar Services, AM 112
4400 Vestal Parkway East
Binghamton, NY 13902